QuickBooks The Missing Manual [Book]

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

By using our site, you agree to our collection of information through the use of cookies. To learn more, view our Privacy Policy. To browse Academia. Thousands of small companies and nonprofit organizations turn to QuickBooks to keep company finances on track. And over the years, Intuit has introduced editions of QuickBooks to satisfy the needs of different types of companies. Back when milk was simply milk, you either used QuickBooks or you didn’t. Now that you can choose milk from soy beans as well as cows and five different levels of fat, it’s no surprise that QuickBooks comes in Simple Start, Pro, Premier, Online, and Enterprise editions, which, in some cases, are dramatically different from their siblings, as well as six industry-specific editions.

Professional Services Edition not to be confused with QuickBooks Pro is designed for the company that delivers services to its clients. Unique features include project costing reports, templates for proposals and invoices, billing rates that you can customize by client, billing rate by employee, and professional service-specific reports and help. Retail Edition customizes much of QuickBooks to work for retail operations.

It includes a specialized chart of accounts, menus, reports, forms, and help. Intuit offers companion products that you can integrate with this edition to support all aspects of your retail operation. Similarly, Merchant Services Merchant Services and Virtual Terminal Plus let you take credit cards as payment, often far more cheaply than the deal you can get at your bank.

You may be tempted to save some money by using QuickBooks Pro instead of the more-expensive QuickBooks Nonprofit Edition, but be prepared to live with some limitations. As long as funding comes primarily from unrestricted sources, the Pro edition fits reasonably well.

However, the accuracy of your books and your productivity will benefit if you understand the following concepts and terms:. Double-entry accounting is the standard method for tracking where your money comes from and where it goes. For example, as shown in Table 1 , when you sell something to a customer, the money on your invoice comes in as income and goes into your Accounts Receivable account.

Then, when you deposit the payment, the money comes out of the Accounts Receivable account and goes into your checking account. Each side of a double-entry transaction has a name: debit or credit. As you can see in Table 1 , when you sell products or services, you credit your income account you increase your income when you sell something , but debit the Accounts Receivable account selling something also increases how much customers owe you. Chart of Accounts. In bookkeeping, an account is a place to store money, just like your checking account is a place to store your ready cash.

The difference is that you need an account for each kind of income, expense, asset, and liability you have. The chart of accounts is simply a list of all the accounts you use to keep track of money in your company.

See Chapter 3 to learn about all the different types of accounts you might use. Cash vs. Accrual Accounting. Cash and accrual are the two different approaches companies can take to document how much they make and spend.

The accrual method follows something known as the matching principle , which matches revenue with the corresponding expenses.

This approach keeps income and expenses linked to the period in which they happened, no matter when cash comes in or goes out. The advantage of the accrual method is that it provides a better picture of profitability because income and its corresponding expenses appear in the same period.

If you pay employees in January for work they did in December, those wages are part of the previous fiscal year. If bookkeeping and accounting are unfamiliar territory, though, some background training QuickBooks Training may help you use QuickBooks better and more easily without calling your accountant for help five times a day.

To contact the school, visit www. Financial Reports. You need three reports to evaluate the health of your company described in detail in Chapter The QuickBooks report gets its name from the difference between the income and expenses, which results in your profit or loss for that period. The balance sheet is a snapshot of how much you own and how much you owe. Assets are things you own that have value, such as buildings, equipment, and brand names.

Liabilities are the money you owe to others perhaps money you borrowed to buy one of your assets. The difference between assets and liabilities is the equity in the company—like the equity you have in your house when the house is worth more than you owe on the mortgage. The Statement of Cash Flows tells you how much hard cash you have. The statement of cash flows removes all noncash transactions and shows the money generated or spent operating the company, investing in the company, or financing.

For a topic as complicated as accounting software, all you get with QuickBooks is a small Fundamentals manual, which is little more than a list of tasks QuickBooks performs, with a reference to the Help topic for each. QuickBooks Help now gives more in the way of technical background and trouble-shooting tips, although useful examples are still in short supply.

The problem is finding the topics you want, because searching, the Relevant Topics feature QuickBooks Help , and the new Live Community feature, which lets you ask your peers and experts for answers Live Community , are your only options.

And marking your place, underlining key points, jotting notes in the margins, or reading about QuickBooks while sitting in the sun are all out of the question. The purpose of this book, then, is to serve as the manual that should have accompanied QuickBooks After that, go ahead and jump from topic to topic depending on the bookkeeping task at hand. All of the features in QuickBooks Pro—and in this book—are also in Premier. To keep you productive, the book includes evaluations of features that help you figure out which ones are useful and when to use them.

QuickBooks The Missing Manual is designed to accommodate readers at every technical level. The primary discussions are written for people with advanced-beginner or intermediate QuickBooks skills.

QuickBooks The Missing Manual is divided into five parts, each containing several chapters:. These chapters explain how to create and manage a company file; create accounts, customers, jobs, invoice items, and other lists; and manage QuickBooks files. These chapters describe how to track time and expenses, pay for things you buy, bill customers, manage the money that your customers owe you, pay for expenses, run payroll, manage your bank accounts, and perform other bookkeeping tasks. Part Three: Managing Your Business , delves into the features that help you make your business a success—or even more successful than it was before.

These chapters explain how to keep your inventory at just the right level, how to build budgets, and how to use QuickBooks reports to evaluate every aspect of your enterprise. Save time and prevent errors by downloading transactions electronically. Boost your productivity by setting QuickBooks preferences to the way you like to work and integrating QuickBooks with other programs. Customize QuickBooks components to look the way you want.

And, most important, set up QuickBooks so your financial data is secure. Part Five: Appendixes , provides a guide to installing and upgrading QuickBooks, a reference to help resources, and a quick review of the most helpful keyboard shortcuts.

To use this book and indeed to use QuickBooks , you need to know a few basics. To click means to point the arrow pointer at something on the screen and then—without moving the pointer at all—press and release the left button on the mouse or laptop trackpad. To right-click means the same thing, but pressing the right mouse button instead.

Usually, clicking with the left button selects an onscreen element or presses a button onscreen. To double-click , of course, means to click twice in rapid succession, again without moving the pointer at all. And to drag means to move the pointer while holding down the left button the entire time.

To right-drag means to do the same thing but holding down the right mouse button. Related procedures, like Ctrl-clicking , work the same way—just click while pressing the corresponding key. The menus are the words at the top of your screen: File, Edit, and so on. Some people click to open a menu and then release the mouse button; after reading the menu command choices, they click the command they want. Other people like to press the mouse button continuously as they click the menu title and drag down the list to the desired command; only then do they release the mouse button.

Either method works, so choose the one you prefer. Keyboard shortcuts. Nothing is faster than keeping your fingers on your keyboard, entering data, choosing names, triggering commands—without losing time by grabbing the mouse, carefully positioning it, and then choosing a command or list entry. On the submenu that appears, choose Customer Type List. Figure I-1 shows the menus this sequence opens. At www. In fact, we invite and encourage you to submit such corrections and updates yourself.

Also on our Feedback page, you can get expert answers to questions that come to you while reading this book, write a book review, and find groups for folks who share your interest in QuickBooks. Skip to main content. Start your free trial. Note Intuit sells an add-on product called Customer Manager Entering address information. Choosing the Right QuickBooks Product. The QuickBooks Premier Choices.

Accounting Basics—The Important Stuff. Note Each side of a double-entry transaction has a name: debit or credit. Table 1. Following the money through accounts. About This Book.

 
 

 

Quickbooks 2009 manual download.Download QuickBooks Desktop

 

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Qtools – QuickBooks Updates

 
 
Share data with your accountant or other Windows-based users Quickbooks 2009 manual download your QuickBooks data with Windows-based users, such as your accountant. In fact, we /15441.txt and encourage you to submit such corrections and updates yourself. Just click the toolbar icon: «Backup to QuickBooks Windows».